20 Best Office Organizing Tips Work Space Designs
We’ve been working really hard, here at RHB over the last couple of weeks, with our organized office makeovers. For those looking for some more inspiration, I have concocted a list of 20 best office organizing tips from blogs, from all over the web, and added to it, some inspiring design blogs that are filled with some wicked tips and pictures, for inspiration for re-creating a beautiful work space for yourself.
If this doesn’t have you running to your closest paint store, nothing will. Hope you enjoy this list, as much as I have enjoyed putting it together for you. This is the 7th post in our organized office makeover series of nine articles. The links to the other 6 posts in our series are included at the end of this post. If 20 Best Office Organizing Tips Work Space Designs, doesn’t get you motivated to organizing your office, I really don’t know what else will. You can bet I’ll keep searching for you though!
Meet the 20 Best Office Organizers and 20 Best Office Organizing Tips
Life Organizers. com
Meet Paul Holstein, founder of LifeOrganizers.com. With the personal motto “Handle it, file it, delegate it or throw it away,” Paul has found that life is best when it’s organized, and created the website in 2003 to help others reap the benefits of organization. LifeOrganizers.com is a constantly growing collection of resources for managing time, home, family, career and finances.
The Home Office Organizer
This site mainly features links to other sites, and a few articles, that relate to home office organizing. No info on who is running the site. I think it’s been up since 2010 and there are numerous podcasts mentioned, about interviews with people about working from home.
One bit of useful information found on the site is this video guide to keyboard shortcuts.
Has a number of good articles with advice for keeping your office organized. One of my favorites: organize your desk tips. Here’s a preview of a couple of tips that I could take on board immediately. How about you?
- Scratch notepad. During the course of the day, you will have telephone numbers, names, addresses, order confirmations, flight numbers, etc. If you can keep these all in one place, you’ll be far more productive if you need to look something up later. I have the bad habit of grabbing a nearby envelope and writing a telephone number on it. By keeping a notebook, specifically for these types of items, I don’t lose nearly as many things. The Franklin Planner method is to keep all of this info in the diary page of the planner which is probably an even better option.
- Organize those wires. It is easy to have half your desk covered with wires for various pieces of electronics. Moving some stuff off your desk can help. Some pieces of velcro wrapped around wires can go a long ways toward cleaning things up. Also make sure that you have wires that are long enough to tuck out of the way.
Peter Walsh is the organizing guru friend of Oprah’s
In this article you’ll find a before and after of an office that is situated in a living room.
A couple of Peter Walsh’s tips for maintaining an organized office include: Take advantage of technology to save room: You might not need a fax if your printer scans, or a Rolodex if your computer has a contacts or address program.
Peter says you already know the single most important thing you can do to be organized: Set aside ten minutes at the end of the day to clean your desk and get ready for tomorrow.
How about an office/study area for the kids?
Ivilliage.com has twelve different study area’s for the kids, to get your office designing juices flowing. Check them out here.
These tips are from another of Oprah’s advisers Julie Morgenstern
Weed Out the Maybes Papers you need and don’t need.
Eighty percent of the stuff we file never gets looked at again. Not sure what to save? Ask yourself these questions—if you don’t answer yes, toss it.
Are there tax/legal reasons to keep it?
Will it help me complete a project I’m working on right now?
Do I have time to do anything with this piece of paper (e.g., product solicitations)?
If I ever needed it again, would it be hard to get from someone else?
Is the information up-to-date?
Would my work/life change if I didn’t have it?
Julie’s No-Brain-er Toss List
Articles, clippings or recipes you haven’t looked at in five years
Bad quality photos or ones you simply don’t like
Business cards from people whose names you don’t recognize
Expired insurance policies
Expired warranties and service contracts or instructions for items you no longer own
Invitations to past events
Old catalogs, greeting cards and grocery receipts
Receipts for non-tax-deductible items
Road maps you haven’t referred to in ten years
Solicitations from charities you don’t intend to give to
This article from Lifehack.org suggests keeping your mobile and desktop email messages synchronized.
Sync your mobile and desktop worlds. Keep your messages and contacts synchronized between your cellphone or PDA and your computer. It is great to use quiet time while traveling to read and send messages provided your important replies are captured for future reference.
About.com Guide Susan Ward
Susan sensibly suggests getting your pens ect off your desk and stacked in functional desk draw holders
“Get and use caddy’s and trays to organize your desk and your drawers.” Suggests Susan.
Office supply stores and chain retailers have all kinds of plastic trays and caddies, including those that are designed to fit perfectly into a desk drawer. Use them to get your office supplies organized. Now all those loose pens, paper clips and thumb tacks have a place to go – and when you want one, you’ll be able to find it.
At Forbes.com Dorian Wild wrote this recent article: How to Radically Reorganize Your Office
She spent three hours a day for an entire month going through every scrap of paper and deciding what to do with it. The process was nothing less than cathartic for Gilbert –
In this article Gilbert a full professor at Middle Tennessee State University, decided to take drastic action to reorganize her somewhat unorganized environment. 90 hours adds up to tons of papers, by anyone’s standards. This article explains the approach that she took, to take charge of her office environment. Stop justifying the madness. Some people think that disorder fuels creativity – but Gilbert doesn’t buy it. “Messiness is an unorganized, pseudo filing system in which people have grown to feel comfortable.” Says Gilbert.
I agree, a messy office is nothing short of uninspiring. Difficult to find anything that is needed. Hard to feel level headed and creative in an area where there is no clear space to occasionally rest your eyes. Read more with the link here.
Finding great styles and designs for making over and organizing your office is easy when you visit stagetecture.com.
In this shared office space below, Ronique from stagetecture.com says “In this day and age where space is limited in homes I find it inspiring to see home offices that share a common space refreshing. Obviously, in homes that have multiple spaces and enough room to accommodate more than one desk area – this is the optimal situation.”
Crisp and clean, how about a grey and white color scheme for two?
Sayeh from Digital Trends, has some different idea’s when it comes to organizing your office. ”Pick five things that you don’t care for and replace them with items you do care about, e.g. plastic pencil holders, boring mesh letter trays, chunky keyboards, ancient business card holders and more, says Sayeh.
Your Office Make it Pretty Decor8.com
You’ll never go wrong following the advice of this savvy designer. In her article Your Office Make it Pretty, you’ll find tons of inspiring idea’s to help you get started in the direction of organizing your office. Here’s just a couple for some inspiration for you right now.
(source) I’d love to start my office makeover, all over again, when I look at some of these pretty pictures.
Holly Becker from decor8 say’s grab your camera and a note pad. Draw 3 columns on a page listing all of the things that work and the things that don’t, along with a third column of what could be improved but isn’t absolutely needed right away Holly also photographs the space and looks at the photos on her computer afterwards because it’s easier to see exactly what’s working and not from that perspective.
An inspiration board is almost a necessity, not matter what your office looks like. Why not start with your vision or inspiration board.
This lush home office features a Barbara Barry desk and Robert Allen ottoman. The charcoal wallpaper, creamy lacquered desk, blue velvet and silver silk all combine to bring glamour to a fashionable lady’s home office. If your looking for a glamorous office design, this article from houzz.com has nine others, which might just be the one, to get you inspired and ready to makeover your own glamorous office.
Create an L or U shape to create lots of workspace and storage at your fingertips. Most people require at least a computer desk, writing space, file drawer, supply drawer and book shelves in their immediate work area. This is one of the great tips from organizingjunkie.com, in there article; organize your desk and office space.
Organize your time with calendars and schedules. That’s digital, and that’s what I’ve just recently done. What better a link than straight to microsoftoffice.com themselves, to explain the awesomeness, of outlook and one note, for all your calendar, schedule and note taking, journaling, and any other writing, drawing, picture posting you could ever want to do. I am making the digital transaction, 1 pile of papers at a time. I’m using Outlook for my emails and calendars, and I’m enjoying scheduling everything I have to do using there color coded categories. It’s awesome having records kept, of exactly what I have done and when, as well as any links or pictures that I’m needing. My phone is also synced with both apps and no matter where I am, any information I’m needing is right at my finger tips. Useful when you have two jobs, like me plus a busy family to take care of. Here’s what the outlook site itself has to say.
With meetings, social events, and a myriad of new tasks to keep you occupied, your days can get booked up fast.
Use Microsoft Office to track everything from your team’s project deadlines and vacation dates to your family’s birthdays and baseball games. You can even maintain your schedules and calendars on the Web, so that everyone can access them easily and update them as necessary.
House to Home.co.uk
Features a Host of Office Designs that are sure to have you thinking of creating an office that may well raise eyebrows. Thinking out side the box is definitely on the cards, after checking out some of their totally different office designs.
Reminds me of an office out of a 70′s Batman Movie.
By using the inspiration board, as a pop of color, and using the same color for the files, folders and boxes a classy and neat style has evolved. This look would be quite inexpensive to obtain, and you could use your favorite color for the accent color. Getting inspired yet?
Essentials for a home office
In this article from chron.com, Essentials for a Home Office by Ernestine Hill, you’ll find an article which will give you the run down on all the equipment needed for starting up your home office. Ernestine says “ To operate efficiently, you need at least one of everything any corporate office uses. Buying for your home office does have some advantages. Because you alone control the budget, you can shop for and purchase supplies and equipment on sale and spend money only for essentials.”
Top 10 ways to organize and streamline your work space
Once you’ve done the initial work space clean out, the next challenge is keeping it that way. The easiest way to stay organized is to spend five or ten minutes straightening everything up at the end of the day. It doesn’t need to be perfect; just getting the unnecessary stuff out of the way will do wonders for keeping clutter from piling right back up again. That’s great advice from lifehacker.com. Some of the other idea’s include, placing your desk in the right position in your work space, using plastic to keep your pens ect sorted, keeping up with your filing, and keeping prime real estate for your most used files.
How about this office from Mashable.com
Among the different gadgets in Edelman’s reception area is a giant monitor, known as the Wall of Touch. Users can access cable feeds, satellite feeds, or the Internet, by touching any of the nine 43″ televisions. See some more digital marketing offices care of mashable.com.
Coolest Workplaces in the World
From Techblog.com, and as a wrap up to our 20 Best Office Organizing Tips Work Space Designs, I thought we could all dream about working in these kind of work spaces. Who knows, if we even work smartly enough, we could be one day modeling our own work space after one of these trendsetters. Biggest problem I see, is getting any work done. A skateboard rink?
Techblog.com says that these spaces mainly come from an assortment of Google University’s from all over the world.
And if you haven’t seen enough
Google Zurich Part One and Part two below, thanks to techblog.com for sharing the link. I think these videos would be awesome to show, boys and girls who aren’t currently to keen on working hard at school. Some motivation, for what’s possible for those who are prepared to work hard and dare to dream.
In Summary our Organizing Office Make Over Series; This is the 7th Post
Blogging While Angels Sleep Blog Challenge Day 40
If your following our “Blogging While Angels Sleep” Blog Challenge, today is Day 40. For todays challenge, it’s time to meet the neighbors. Write a best of your niche post, similar to what we have done above. People love best of lists, and in doing a post like this, it will not only delight your readers, it will give you an opportunity to meet some of the other bloggers in your niche. WordPress will automatically inform any other WordPress site, that you link to in a post of the link. You will get on the other blogs radar, through this. It’s often that when a blog is mentioned in a list like this, that they will share your post with their community. One can only hope. You don’t need to stop at 20. You could do a best of list of 50 or even 100. One word of advice, if your planning on making your list longer than 20, I recommend that you write your draft post in batches. Don’t do it all at once, as it takes a very long time. Start the post, and add 3 or 4 new sites to the list each day until it’s complete. You could also start with a top 20 and keep adding to it further down the road. Which ever way, that you decide to write the post, is up to you. Just make certain that you write one. Start with your immediate niche, and down the road you can even write top lists, that include the niches that compliment your niche.
Call to Action
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As always, thanks for reading,
by: Sharon Thoms